Rose Rubino

Senior Executive Assistant and Operations Manager with 12+ years supporting CEOs, founders, and leadership teams. I build the systems and structure that keep a business running.

ABOUT

I'm Rose Rubino. For the past 12+ years I've worked as an Executive Assistant and Operations professional, embedded inside leadership teams across venture capital, education, health, e-commerce, and technology companies.I build the systems and make the judgment calls that let executives move fast without things falling apart behind them. That means designing the operational infrastructure a growing company runs on: CRM systems, financial tracking, reporting, SOPs, and the decision-support work that happens before an executive even asks for it.I completed Automate to Accelerate, a 12-week AI workflow course from The Uncommon Business, and I build AI into the systems I set up, from research and reporting to documentation, so the support I provide moves faster without losing the judgment and discretion that matters most in executive work.Where I add the most value:
• Operations & systems: designing and running the CRM, reporting, and financial infrastructure a growing company depends on
• Executive partnership: acting as a trusted extension of leadership on confidential decisions, priorities, and communications, not just task execution
• Process & structure: building SOPs, onboarding systems, and workflows that outlast any single hire
• E-commerce operations: supporting order fulfillment, payment processing, and storefront management through platforms like WooCommerce, Stripe, and Shippo
• AI-enabled operations: applying AI to speed up research, reporting, and documentation without sacrificing accuracyTools I work in:
Google Workspace · Microsoft 365 · Slack · Zoom · Notion · Asana · Trello · ClickUp · QuickBooks · Airtable · Calendly · DocuSign · Dropbox · HubSpot · Pipedrive · Canva · Air · Adobe · WooCommerce · Mighty Networks · Flodesk · Stripe · Shippo, plus AI tools integrated into day-to-day workflows.

Based in Cebu, Philippines, working with clients and teams across time zones.

CREDENTIALS

• Lean Six Sigma Yellow Belt
• Certificate in Leadership Skills and Team Management
• Diploma in Global Marketing Management
• Automate to Accelerate (The Uncommon Business), 12-week AI workflow integration course
• Microsoft Excel Certification
• EF SET English Certificate (C2)

WORK

Executive Assistant - Nexford University
(since February 2025)
Supporting the CEO of a global online education institution across executive administration, communications, stakeholder coordination, scheduling, research, and operational priorities. I also project-managed the university's U.S. graduation, coordinating vendors, logistics, communications, programming, transportation, registration, and day-of execution across multiple teams and external partners.Executive Assistant - Generation Healthy
(since August 2025)
Providing executive and administrative support to leadership at an e-commerce company, managing day-to-day operational and communication workflows.Executive Assistant - Three Space Lab
(since January 2026)
Supporting the CEO with inbox and calendar management, business development coordination, and internal operations, including SOP creation and cross-team alignment.Executive Assistant - Dorm Room Fund
(2024 to 2025)
Provided high-level support to the CEO and investment team of a venture-backed fund, managing executive calendars, investor communications, and CRM workflows. Streamlined internal processes and handled confidential deal and investor information with discretion.Operations Manager & Executive Assistant to the CEO - One Fine BnB
(2019 to 2023)
Ran day-to-day operations for a short-term rental business while simultaneously serving as EA to the CEO, a dual role spanning both sides of the business. Managed staff recruitment, training, and supervision; owned CRM administration, invoicing, and financial reporting; built SOPs and onboarding systems still used by the team; and tracked property performance and guest experience data to inform leadership decisions.

Earlier ExperienceJPL Property Management
Executive Assistant | 2018–2019Prandi Property Management
Transaction Coordinator | 2018–2019Intuitive IT Solutions
Business Development Consultant | June 2016–Nov 2017UnitedHealth Group
Resolution Specialist | May 2015–May 2016Convergys Philippines
Subject Matter Expert | Sept 2011–April 2015

Twelve years across executive support, operations, real estate, and customer experience have shaped the same instinct in every role: find what's about to fall through the cracks, and build a system so it doesn't happen again.

Let's talk about what's on your plate.

If you're a founder, executive, or business owner who needs someone to build structure into your operations, not just take tasks off your list, I'd like to hear about it.

Thank You

I appreciate your interest and will be in touch shortly. I look forward to the opportunity to connect and explore how I can support your goals.